How to Make a GST Invoice for a DTDC Franchise in India

A GST invoice for a DTDC franchise records the courier service supplied to a client, its taxable value and the tax charged. To prepare it in Courier Billing, complete the franchise and client billing details, upload the DSR, assign and save the client’s consignments, check the charges and tax split, then generate the invoice PDF with its consignment annexure.

1. Check the invoice fields before you bill

Start with the business receiving the bill. The parcel’s consignee may be different from your billing client. Ask the client which legal entity and GST registration should appear on the invoice before assigning a month’s bookings.

Your franchise’s legal name, address and GSTIN; the recipient’s name, address and GSTIN where registered.
A consecutive invoice number, unique for the financial year and no longer than 16 characters, plus the issue date.
Service description and applicable SAC, total value, taxable value after applicable discounts, and each tax rate and amount.
Place of supply and state for interstate supplies; whether reverse charge applies; signature or digital signature where required.

These core particulars come from CBIC’s tax invoice requirements in Rule 46. Keep your billing period and payment details clear as well so the customer can reconcile the bill.

Use the DTDC invoice workflow overview to check the document flow before your first billing run.

2. Choose CGST/SGST versus IGST from the place of supply

For an ordinary domestic taxable supply, compare the supplier’s location with the place of supply: within the same state uses CGST and SGST; across states uses IGST. The delivery destination alone does not settle this choice.

For domestic goods transportation, including courier, the place of supply to a registered recipient is that recipient’s location. For an unregistered recipient, it is where the goods are handed over for transportation. See the IGST Act, sections 7, 8 and 12(8).

Courier Billing detects the tax split from billing details. Review those details and the preview together. A parcel crossing a state border is a reason to check the billing context, not to manually force IGST. For SEZ, international or other special cases, confirm the treatment with your accountant before issuing the document.

3. Add the consignment annexure

The invoice gives the customer the amount due; the annexure lets them trace that amount to individual bookings. Courier Billing combines the tax invoice and consignment details in one PDF.

Before generating it, compare the assigned CN numbers with the client’s booking list. Check booking dates, destinations, weights and charges. A correct grand total can still conceal a CN billed to the wrong client, so review ownership as well as arithmetic.

If a client disputes one line, find it by CN number in the annexure and compare it with the DSR and agreed rate. Keep the original export available instead of relying on a screenshot of the invoice total.

4. Check taxable value and GST totals

In Courier Billing, the client charge before GST consists of freight, fuel and any COD charge. GST is a separate line. The DTDC cost and the price you charge your client serve different purposes; copying one into the other can hide your margin or change the bill.

For an arithmetic example only, if the reviewed taxable value is ₹10,000 and the applicable GST rate is 18%, GST is ₹1,800 and the total is ₹11,800. A 9% + 9% split gives ₹900 each for CGST and SGST; an 18% IGST line gives ₹1,800. Confirm the applicable rate for your supply.

Match the annexure’s client charges to the taxable subtotal.
Check fuel and COD charges against the client’s agreed pricing.
Check the tax split, tax amount and any displayed rounding adjustment.
Compare the final payable amount with the PDF before sending it.

5. Generate the PDF from Courier Billing

Open Invoices and choose the billing client and upload session.
Assign the intended consignments using search, a CN range or the supported bulk assignment flow.
Save the assignments, then open Preview & Generate.
Review the client identity, consignment count, charges and GST breakdown.
Generate Invoice, download the PDF and inspect both the invoice and annexure pages.

The step-by-step invoice creation guide covers the screen sequence. The invoice creation product page explains the workflow at a glance.

Frequently asked questions

Does a consignment annexure replace the GST invoice?

No. Use it to explain the bookings behind the bill. Keep the supplier, recipient, invoice identification and tax breakdown on the tax invoice itself.

Should I add GST again if a client price already includes it?

First establish whether the agreed price is inclusive or exclusive of GST. Courier Billing keeps the client charge before GST separate from tax. Resolve an inclusive quotation into the correct taxable amount before billing so tax is not added twice.

Is downloading a PDF the same as completing GST filing?

No. This workflow produces the invoice document. Confirm any return filing or applicable e-invoice obligations separately with your accountant.

Review Courier Billing plans or start your seven-day trial to prepare your first client invoice.